The Cheltenham Ladies' College welcomes applications that are made through agents; however it is our policy not to pay commission to agents without prior written agreement. If you would like to enquire about becoming an Agent, please contact us.
This page is designed to give agents an overview of the application process; we also encourage agents to read the rest of the Joining Us section to gain a better understanding of the entire process.
Online copies of our Prospectus and Additional Information Booklet can be found by clicking here.
Submitting a Registration Form
The Registration Form is the first step in the application process. It should be submitted approximately 1-2 years prior to entry. Please complete the form in BLOCK CAPITALS and submit in hard copy - emailed or faxed copies cannot be accepted. The Registration Form should be accompanied by a copy of the applicant's birth certificate or passport, and the registration fee (£150 for overseas applicants and £100 for UK applicants).
The Registration Form should be signed by the applicant's parents. If for any reason the parents are unable to sign the form, it can be signed by a guardian, however, in this situation the form must be accompanied by a letter, also in hard copy, stating that the parent is happy for the guardian to act on their behalf. This letter must be signed by the parents. It is important that you put the family's contact details on the Registration Form rather than the contact details for a guardian or agency.
Arranging a Visit to College
There are two options available to families wishing to visit College:
A Private Tour
A private tour consists of a tour around the main College campus followed by a visit to a boarding house. Each week there are a limited number of appointments that include a meeting with the Principal or a senior member of the Leadership Team. Private tour appointments, particularly those with a meeting, book up quickly and we recommend that you book approximately 2 months in advance. To book a private tour please contact the Registry Department, making sure you include the names of the people attending, a selection of preferred dates, the applicant’s name, date of birth and current school and whether the family will require parking. Please note that private tours are suitable for one family only, we do not recommend them for multiple families.
An Open Day
We hold a number of open days each year for prospective families, including a September Open Day for prospective Sixth Form applicants. An Open Day typically consists of a tour of College, a visit to a boarding or day house, and a tour of the sports facilities. Booking is essential, so please use our online form to reserve a place.
The Entrance Exams
The entrance exams take place as follows:
- 11+, 12+, 13+ entrants: January prior to entry (i.e. January 2013 for September 2013 entry)
- 14+ entrants: February prior to entry (i.e. February 2013 for September 2013 entry)
- 16+ entrants: November or February prior to entry (i.e. November 2012 or February 2013 for September 2013 entry)
Information about the entrance exams will be published approximately 13 months prior to the entry date (i.e. August 2012 for September 2013 entry). This information will be published on our website and sent to families who have submitted a registration form.
This information will include an entrance booklet (containing important information about the exams and scholarships and a list of key dates) and an entrance exam form. To submit the entrance exam form, please complete in BLOCK CAPITALS and submit in hard copy - emailed or faxed copies cannot be accepted. This form must be signed by the applicant's parent and the section to be filled in by the applicant's current Headteacher must be completed. The entrance exam form must be accompanied by the entrance exam fee of £100. The deadline for submitting the form will be listed in the appropriate entrance exam booklet - please adhere to this deadline as it is very difficult to process late applications.
It is our preference that the entrance exams are sat at the applicant's current school. If this is not possible then a private invigilator may be used. The British Council offer an invigilation service, please visit their website for further information (www.britishcouncil.org).
College will post the entrance exams, along with instructions for the invigilator, with adequate time to ensure they reach the exam venue in time for the exam. The applicant should liaise with the exam venue directly regarding what times the exams should be sat. The exam venue will be asked to post back the exam papers once they have been completed. We request that overseas venues send the papers by courier to ensure they get to us as soon as possible to enable us to mark them and release the results at the earliest opportunity.
The entrance exam results will be released approximately one month after the exam date. If the applicant is successful they will receive a letter informing them of this, along with acceptance paperwork, a copy of the College Terms and Conditions and information about applying for a Visa if one is required. The acceptance paperwork MUST be signed by the applicant's parents, as they are the people responsible for the school fees, and returned along with the acceptance deposit and an up to date copy of the applicant's passport. If the applicant is unfortunately unsuccessful they will receive a letter informing them of this.
A range of Academic, Music, Art and Sport Scholarships are available each year for entry at 11+, 12+, 13+ and 16+. Often the scholarships require an additional form to be returned along with the entrance examination form. For further information about the scholarships, please visit the scholarships page by clicking here.